Maintenance Coordination
Maintenance planned, tendered and evidenced
A ten-year maintenance plan, vetted contractors, competitive tendering and a full job record for every rand spent.
Overview
Reactive spending is the most expensive kind
Schemes that run on emergencies pay a premium and still deteriorate. We build a condition-based maintenance plan, fund it through the reserve, and put every job through the same quotation, approval and sign-off trail.
- Condition survey feeding a costed ten-year maintenance plan.
- Three quotations above the agreed threshold, presented with a recommendation.
- Contractors vetted for insurance, letters of good standing and tax compliance.
- Photographic before-and-after evidence attached to each completed job.
What we deliver
Scope of service
01
Condition surveys
Building fabric, plant and common area condition assessed and scored.
02
Ten-year planning
A costed cyclical plan aligned to prescribed reserve contributions.
03
Tendering
Scopes written, quotations obtained and recommendations presented.
04
Emergency response
A 24-hour line with pre-approved contractors for burst pipes and outages.
05
Job tracking
Every instruction logged with quote, approval, invoice and photographs.
06
Warranty management
Defect liability and warranty claims pursued before the scheme pays.
How it works
A disciplined, transparent process
- 01
Survey
Condition assessment across fabric, plant and common areas.
- 02
Plan
Cyclical works costed and scheduled against the reserve fund.
- 03
Tender
Scoped works quoted competitively and approved by trustees.
- 04
Execute
Works supervised, signed off and evidenced in the job record.
Answers
Frequently asked questions
01Can we keep our existing contractors?
Yes, provided they meet our vetting standard on insurance, tax and letters of good standing.
02What counts as an emergency?
Anything threatening safety, security or the building fabric: burst mains, electrical faults, lift entrapment, failed access control.
Fix the maintenance backlog
Request a condition survey and a costed ten-year maintenance plan.