HOA Management
Homeowners association management for estates
Estate governance, architectural control, security oversight and member communication under one accountable agent.
Overview
Estates are communities and companies at the same time
An HOA is usually a non-profit company governed by its MOI, which makes Companies Act obligations as relevant as estate rules. DGS administers both sides: statutory filings and directors' duties, alongside the day-to-day running of the estate.
- MOI, estate rules and architectural guidelines applied consistently.
- CIPC filings, directors' registers and annual returns kept current.
- Building plan submissions reviewed against the architectural guideline.
- Security, landscaping and infrastructure contractors managed to SLA.
What we deliver
Scope of service
01
Governance administration
MOI compliance, board packs, AGM management and statutory filings.
02
Architectural control
Plan review, builder deposits, site conduct and completion sign-off.
03
Levy administration
Member levies, clearance certificates and arrears management.
04
Contractor oversight
Security, landscaping and infrastructure providers managed to SLA.
05
Member communication
Notices, newsletters and a query desk with tracked response times.
06
Infrastructure planning
Roads, bulk services and amenities planned against the reserve fund.
How it works
A disciplined, transparent process
- 01
Onboard
MOI, rules, registers and contracts reviewed and indexed.
- 02
Structure
Levy model, reserve plan and contractor SLAs put in place.
- 03
Run
Daily estate administration, architectural control and reporting.
- 04
Review
Annual budget, contractor tendering and rule review with the board.
Answers
Frequently asked questions
01Do you manage estate security directly?
We manage the contract and the performance against it. DGS Security can tender alongside other providers, but the board makes the appointment.
02How are clearance certificates handled?
We issue HOA clearance on request, usually within five working days, once levies and any building deposits are settled.
Request a management proposal
Share your estate profile and we will prepare a costed proposal for the board.